Policy Statements

Policy Statements

Issuance of Business Cards to Employees - Effective October 24, 2024

Purpose: To establish guidelines for the issuance of business cards to employees, ensuring consistency and appropriate use of resources.

Scope: This policy applies to all departments, offices, and divisions within the District or College.

Policy: Business cards will be issued to eligible employees to support professional representation and communication. The following guidelines outline eligibility and the process for obtaining business cards.

Eligibility:
Compton College business cards may be issued to the following categories of employees:
  • Full-Time Faculty
  • Full-Time Classified Professionals
  • Full-Time Administrators/Classified Supervisors
  • Adjunct Faculty
  • Associated Student Government Officers
  • Board of Trustees (Compton Community College District business card)

    Business cards will not be issued to:
  • Provisional/Limited Term/Temporary Classified Professionals
  • Student Workers
  • Non-Employees
     
    Issuance Process:
    Request Submission: Eligible employees must submit a request for business cards through their department head or supervisor.
    Approval: The department head or supervisor will review and approve the request based on the employee’s role and need for business cards and determine the quantity to be ordered (minimum 250, maximum 1,000 per order).
    Design and Printing: Orders are submitted to the Copy Center (via MyCompton) for the design* and printing of business cards.
    Cost: Departments are charged $25 per order.
    Distribution: Once printed, business cards will be distributed to the requesting employees through their respective departments.
     
    Guidelines for Use:
  • Business cards should be used for professional purposes only.
  • Employees must ensure that the information on their business cards is accurate and up-to-date.
  • *There is one approved design for Compton College business cards. No variations of the Compton College business card format may be used at any time.
  • Do not produce business cards on a computer/desktop printer.
  • Employees are advised not to include their personal cell phone numbers on College-issued business cards. (prevents potential misuse of personal contact info and safeguards employee privacy; ensures a healthy work-life balance (employees should avoid sharing personal contact info for work-related purposes))


Compton College Parking Permits for 2022-2023

Effective August 1, 2022: Anyone parking on the Compton College campus is required to display a valid Compton College parking permit in their vehicle.

  • Employees must display a valid Compton College Employee Parking Permit.
  • Current students must display a valid Compton College Student Parking Permit.*
  • Visitors must purchase and display a daily parking permit.^

*Current students may park for free at Compton College through June 30, 2023, with a valid student parking permit. Students must complete the online application (https://paymycite.com/Compton/parkingpermit.aspx) to receive their free 2022-2023 parking permit. Students will receive an email upon completion of the online transaction with a link to download and print their student parking permits.

^Daily parking permits may be purchased for $3 using the parking permit kiosks located on campus. 

A one-week grace period for parking (in student lots only) will be provided for the winter and summer terms, and two weeks for the spring and fall semesters, for students to display a parking permit. No citations will be issued for vehicles properly parked in marked student spaces during this period; all other parking violations will be enforced.

Please note, that all California parking and traffic regulations will be enforced seven days per week, 24 hours a day throughout the year, including handicap parking requirements, no-parking red zones, and the basic speed limit of 15 miles per hour in all posted areas.

Parking availability is subject to change, and lots may be closed or restricted for special events.

Zoom Retention Policy

As mentioned in the President/CEO Message - June 17, 2021, Zoom is a free online conferencing service available to all Compton College employees through the California Community Colleges Chancellor's Office agreement. By nature, Zoom cloud storage is intended for temporary, non-archival storage and provides access to recordings for the immediate or active academic term. Meeting hosts are expected to assess their recordings on a routine basis. If long-term storage is deemed necessary, they should download and transfer their cloud recordings to other college-approved long-term archival storage solutions, such as their Microsoft OneDrive account.

To proactively manage both instructional and non-instructional Zoom cloud recordings, our Information Technology Services (ITS) Department has issued the following policy statement:

On Wednesday, September 1, 2021, Compton College will apply a six-month retention policy to all Zoom cloud recordings.

  • All Zoom recordings will be retained for 180 days.
  • After 180 days, recordings will be placed in the meeting host's Trash for an additional 15 days.
  • Once the 15-day Trash countdown expires, the recordings will be permanently deleted.

This retention policy only applies to Zoom meeting cloud recordings hosted on https://compton-edu.zoom.us. The Compton College ITS Department will remind all employees one week before each retention policy is activated.

Telecommuting Policy Statement - Temporary Use of Office Furniture

The District intends to maintain the quantity, quality, and integrity of District employees' work product, while reducing the climate effects of commuting during this period of social distancing to mitigate the potential spread of COVID-19. Therefore, the Compton Community College District ("the District") will allow employees to request the temporary use of chairs and monitors ("office furniture") for telecommuting purposes due to the COVID-19 pandemic.

With supervisor approval, employees may request the temporary use of office equipment and portable goods necessary for telework for use at their residence. This includes monitors and chairs. No other equipment or supplies may be requested.

Procedures for Temporary Use of Office Furniture for Telecommuting Purposes

  1. Employee must complete the online Request for Temporary Use of District Furniture Due to Telecommuting five days in advance. (Supervised by Director of Purchasing & Auxiliary Services.)
  2. a. Monitors will need to be tagged as District property. (Director of Purchasing & Auxiliary Services with Shipping & Receiving)
  3. b. Office equipment value to be determined. (Director of Purchasing & Auxiliary Services)
  4. Employee signs and completes the Release of Liability Waiver before the pick-up date and evidenced by a supervisor's electronic signature. The Waiver will be sent to the employee via email, upon receipt of the online request form. (Sent by Event Coordinator.)
  5. Employee completes online Keenan & Associates - SafeColleges 'Back & Injury' training before making an appointment for pick-up is scheduled. (Human Resources to verify completion of training. Instructions on how to log into Keenan SafeColleges are available here.
  6. Appointment is scheduled for pick-up of the office equipment. (Scheduled by Event Coordinator)
    1. Event Coordinator makes arrangements with IT to disconnect monitor.
    2. Event Coordinator makes arrangements with M&O for delivery of equipment to Lot A.
    3. Appointments are scheduled Monday-Thursday, 10 a.m. - 2 p.m., in Lot A.
    4. Event Coordinator will email employee with appointment information and coordinator with Campus Police for Entry to Campus.
  7. Employee may call/email the IT Helpdesk for virtual assistance with the installation of the monitor(s). Call 310-900-1234 or email the IT Helpdesk at helpdesk@compton.edu.

Office 365 and Email Deactivation Policy - Student Accounts

Compton Community College District will deactivate Office 365 accounts, including @compton.edu emails, of students who have not enrolled in a course for a period of two consecutive primary terms (i.e., fall and spring semesters) and who are not actively enrolled in the current term. If a student's account is deactivated for this reason, the contents of their email account and any data stored in Office 365 will be permanently deleted, and access to MyCompton will be prohibited. Students will be notified two weeks before the deactivation deadlines.

This policy goes into effect on July 1, 2020.

Revised Procedures for Vendor Payments - March 24, 2020 Updated February 2023

The Compton Community College District Accounts Payable Team has developed the following revised procedures in alignment with the Compton College COVID-19 Update - March 17, 2020. The revised procedures will support social distancing and ensure that payments are processed uninterrupted.

  1. Beginning Monday, March 23, 2020, and until further notice, managers should submit their payment requests via email only, with no exceptions. Your payment request should include the following items:
    1. Invoice
    2. The following statement:
      I acknowledge receipt of goods/services described on the invoice and further acknowledge that the said goods/services have been inspected and are without defect. Please accept this email as my signature to process the payment.
    3. Your Name, Title
    4. Copy of the PO or a PO number if available
  2.  Please email the items above to the following Accounts Payable staff:
    1. Vendor name beginning with A-L: Accounts Payable (accountspayable@compton.edu)
    2. Vendor name beginning with M-Z: Patricia Becerra (pbecerra@compton.edu)
    3. If Accounts Payable receives invoices directly, they will send them to you via email for payment verification. If you receive such an email, please refer back to Steps 1 and 2 listed above.

Payroll Department Advisory - March 18, 2020

The Compton Community College District Payroll Department has developed the following revised time/absence report and payroll procedures in alignment with the Compton College COVID-19 Update - March 17, 2020. The revised procedures will support social distancing and ensure that payroll is processed on time.

  1. Time/Absence Reports covering the March 2020 pay period are to be submitted into the metal bins in Payroll (C-33) as usual, before 4:00 p.m. on Friday, March 20, 2020.
  2. Time/Absence Reports for April 2020, and until further notice, shall be submitted to your Manager/Supervisor via email, and then forwarded via email to the following Payroll Department Staff.

Certificated: Michael Rivera, mrivera7@compton.edu
cc: Armando Ruiz, amruiz@compton.edu

Classified: Angela Lara, aclara@compton.edu
cc: Armando Ruiz, amruiz@compton.edu

3. The Los Angeles County Office of Education (LACOE) is expected to continue payroll deposits into your bank accounts for employees who have signed up for Electronic Fund Transfer. Payroll warrants will be mailed to employees who have not already signed up for Electronic Fund Transfer and only to the mailing address that is on record.

4. Compton Community College District Payroll warrants will not be available in-person for pickup.

If you need to change your mailing address, please visit the Human Resources Department (C-38) to submit the attached form by Friday, March 20, 2020, 10:00 a.m.

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